Eastmont School District
Required Employee Information
· Equal Employment Opportunities
· Americans with Disabilities Act (
· Sexual Harassment
· Non-Discrimination & Anti-Harassment Policy
· Drug-Free Workplace Act
· Tobacco-Free Workplace
· Family Medical Leave Act (FMLA)
· Electronic Information System (K-20) Network Policy
· Appropriate Use of
· Accidents & Injuries – Workers’ Compensation
· Professional Code of Conduct – State of
· Substitute Placement System - Aesop
· Voluntary Emergency Contact Information
qual Employment Opportunity has been, and will continue to be, a fundamental principle at
This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.
The Human Resources Department has overall responsibility for this policy and maintains reporting and monitoring procedures. Employees’ questions or concerns should be referred to the Human Resources Department.
Appropriate disciplinary action may be taken against any employee willfully violating this policy.
Americans with Disabilities Act (
Employees with a disability who believe they need a reasonable accommodation to perform the essential functions of their job should contact the Executive Director of Human Resources.
Sexual Harassment Policy
he District is committed to a positive and productive education and working environment free from discrimination, including sexual harassment. The District prohibits sexual harassment of student, employees and others involved in school district activities.
Sexual harassment occurs when:
1. Submitting to the harasser’s sexual demands is a stated or implied condition of obtaining an education or work opportunity or other benefits;
2. Submission to or rejection of sexual demands is a factor in an academic, work or other school-related decision affecting an individual; or
3. Unwelcome sexual or gender-directed conduct or communication interferes with an individual’s performance or creates an intimidating, hostile or offensive environment.
Sexual harassment can occur adult to student, student to adult, student to student, adult to adult, male to female, female to male, male to male and female to female.
The District will take prompt, equitable and remedial action within its authority on reports, complaints and grievances alleging sexual harassment that come to the attention of the district, either formally or informally. Allegations of criminal misconduct will be reported to law enforcement and suspected child abuse will be reported to law enforcement or Child Protective Services. Persons found to have been subjected to sexual harassment will have appropriate school district services made reasonably available to them and adverse consequences of the harassment shall be reviewed and remedied, as appropriate.
Engaging in sexual harassment will result in appropriate discipline or other appropriate sanctions against offending students, staff and contractors. Anyone else who engages in sexual harassment on school property or at school activities will have their access to school property and activities restricted, as appropriate.
Retaliation against any person to makes or is a witness in a sexual harassment complaint is prohibited and will result in appropriate discipline. The District will take appropriate actions to protect involved persons from retaliation.
It is a violation of this policy who knowingly report false allegations of sexual harassment. Persons found to knowingly report or corroborate false allegations will be subject to appropriate discipline.
Promptly report any suspected sexual harassment to your immediate supervisor, Executive Director of Human Resources or Superintendent.
Board Policy No. 8700 Sexual Harassment
Non-Discrimination and Anti-Harassment
It is the policy of the Eastmont School District to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, sex (with or without sexual conduct), age, disability, or any other characteristic protected by law.
Definitions of Harassment
a. Sexual harassment constitutes discrimination and is illegal under federal, state and local laws. For the purposes of this policy, sexual harassment is defined, as in the Equal Employment Opportunity Commission Guidelines, as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when, for example: (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment; (ii) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or (iii) such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment.
Sexual harassment may include a range of subtle and not so subtle behaviors and may involve individuals of the same or different gender. Depending on the circumstances, these behaviors may include, but are not limited to: unwanted sexual advances or requests for sexual favors; sexual jokes and innuendo; verbal abuse of a sexual nature; commentary about an individual’s body, sexual prowess or sexual deficiencies; leering, catcalls or touching; insulting or obscene comments or gestures; display or circulation in the workplace of sexually suggestive objects or pictures (including through e-mail); and other physical, verbal or visual conduct of a sexual nature. Sex-based harassment that is, harassment not involving sexual activity or language (e.g., male manager yells only at female employees and not males) may also constitute discrimination if it is severe or pervasive and directed at employees because of their sex.
b. Harassment on the basis of any other protected characteristic is also strictly prohibited. Under this policy, harassment is verbal or physical conduct that denigrates or shows hostility or aversion toward an individual because of his/her race, color, religion, national origin, age, disability, or any other characteristic protected by law or that of his/her relatives, friends or associates, and that: (i) has the purpose or effect of creating an intimidating, hostile or offensive work environment; (ii) has the purpose or effect of unreasonably interfering with an individual’s work performance; or (iii) otherwise adversely affects an individual’s employment opportunities.
Harassing conduct includes, but is not limited to: epithets, slurs or negative stereotyping; threatening, intimidating or hostile acts; denigrating jokes and display or circulation in the workplace of written or graphic material that denigrates or shows hostility or aversion toward an individual or group (including through e-mail).
Individuals and Conduct Covered
These policies apply to all applicants and employees, and prohibit harassment, discrimination and retaliation whether engaged in by fellow employees, by a supervisor or manager or by someone not directly connected to the
Conduct prohibited by these policies is unacceptable in the workplace and in any work-related setting outside the workplace, such as during business trips, business meetings and business-related social events.
Retaliation Is Prohibited
Reporting an Incident of Harassment, Discrimination or Retaliation
IMPORTANT NOTICE TO ALL EMPLOYEES:
Employees who have experienced conduct they believe is contrary to this policy have an obligation to take advantage of this complaint procedure. An employee’s failure to fulfill this obligation could affect his or her rights in pursuing legal action. Also, please note, federal, state and local discrimination laws establish specific time frames for initiating a legal proceeding pursuant to those laws.
Early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of harassment. Therefore, while no fixed reporting period has been established, the
The availability of this complaint procedure does not preclude individuals who believe they are being subjected to harassing conduct from promptly advising the offender that his or her behavior is unwelcome and requesting that it be discontinued.
Any reported allegations of harassment, discrimination or retaliation will be investigated promptly, thoroughly and impartially. The investigation may include individual interviews with the parties involved and, where necessary, with individuals who may have observed the alleged conduct or may have other relevant knowledge.
Confidentiality will be maintained throughout the investigatory process to the extent consistent with adequate investigation and appropriate corrective action.
Misconduct constituting harassment, discrimination or retaliation will be dealt with promptly and appropriately. Responsive action may include, for example, training, referral to counseling, monitoring of the offender and/or disciplinary action such as warning, reprimand, withholding of a promotion or pay increase, reduction of wages, demotion, reassignment, temporary suspension without pay or termination, as the Eastmont School District believes appropriate under the circumstances.
If an employee making a complaint does not agree with its resolution, the employee may appeal to the
Individuals who have questions or concerns about these policies should talk with the Executive Director of Human Resources.
Finally, these policies should not, and may not, be used as a basis for excluding or separating individuals of a particular gender, or any other protected characteristic, from participating in business or work-related social activities or discussions in order to avoid allegations of harassment. The law and the policies of the
Drug-Free Workplace Act of 1988
moking is not allowed inside
Family and Medical Leave Act (FMLA)
amily and Medical Leave Act of 1993 (FMLA) requires employers to provide up to 12 weeks of leave during any twelve month period to eligible employees for certain family and medical reasons. Employees are eligible if they have worked for the ESD for 1,250 hours in the 12 months preceding the start of the leave. Employees must give notice to the Human Resources Department as soon as possible when considering or commencing this leave.
Electronic Information System (K-20 Network)
The e-mail system is the property of
ELECTRONIC INFORMATION SYSTEM (K-20 NETWORK)
Policy No. 2314
The Board of Directors recognizes that the district is connected to a statewide communications system (the K-20 Network) which provides Internet access and interactive video conferencing. This network allows unprecedented opportunities for students, staff and patrons to communicate, learn, access, and publish information. The Board believes that the resources available through this network and the skills that students will develop in using it are of significant value in the learning process and student success in the future. These new opportunities also pose many new challenges including, but not limited to, access for all students, age-level appropriateness of material, conservation of resources, security/privacy/confidentiality, and cost of maintaining the system. The district will endeavor to ensure that these concerns are appropriately addressed, but cannot insure that problems will not arise.
By connecting to this network, the Board intends only to provide a means for educational activities and does not intend to create a first amendment forum for free expression purposes. The district dedicates the property comprising the network, and grants access to it by users, only for the educational activities authorized under this policy and procedures and under specific limitations contained therein.
The Board directs the Superintendent to provide training and procedures that encourage the widest possible access to the K-20 network by students, staff and the educational community, while establishing reasonable controls for the lawful, efficient and appropriate use and management of the system.
Acceptable Use Guidelines/Internet Safety Requirements
1. No person shall have access to the K-20 Network without having received appropriate training, and a signed Individual User Release Form must be on file with the district. In addition, students under the age of 18 must have the approval of a parent or guardian.
2. Nothing in these regulations is intended to preclude the supervised use of the network while under the direction of a teacher or other approved user acting in conformity with district policy and procedure.
3. Any violation of the requirements of this policy, procedure, or any other student or employee conduct rules applicable to the use in question may subject the user to student disciplinary action or personnel disciplinary action up to and including suspension or expulsion of students or termination of employment.
4. The system administrators of ESDN reserve the right to suspend or permanently remove users access to the system if at any time it is determined that the user has violated one or more standards contained in Eastmont School District Procedure #2314 Network Acceptable Use Guidelines. A user’s right to access the system shall not be denied or removed without just cause.
5. Maintaining or posting material to a web site or blog that threatens a likelihood of a substantial disruption in school, including harming or interfering with the rights of students to participate fully in school or co-curricular activities is a violation of the student disciplinary code and subject to appropriate penalties herein.
6. All student use of the District Internet system or personal cell phones or other digital devices used by students while on campus is subject to the provisions of the Disciplinary Code. Students may not share or post personal information about or images of any other student or staff member without permission from that student or staff member. Violations of this policy may result in loss of all use of a personal cell phone, network access, and other disciplinary consequences.
7. Diligent effort must be made to conserve system resources. For example, users should frequently delete E-mail and unused files, and users should promptly disconnect videoconferences on completion.
8. No personal computers may be used on ESDN.
9. No donated equipment shall be accepted without prior approval from the district Technology Director.
1. All use of the system must be in support of education and research and consistent with the mission of the district. District reserves the right to prioritize use and access to the system.
2. Any use of the system must be in conformity to state and federal law, K-20 Network policies, and district policy. Use of the system for commercial or personal solicitation is prohibited.
3. The system constitutes public facilities and may not be used to support or oppose political candidates or ballot measures.
4. No use of the system shall serve to disrupt the operation of the system by others; system components including hardware or software shall not be destroyed, modified, or abused in any way.
5. Malicious use of the system to develop programs or institute practices that harass other users or gain unauthorized access to any entity on the system and/or damage the components of an entity on the network is prohibited.
6. Users are responsible for the appropriateness of the material they transmit over the system. Hate mail, harassment, discriminatory remarks, or other antisocial behaviors are expressly prohibited.
7. Use of the system to access, store, or distribute obscene or pornographic material is prohibited.
8. Staff - Subscriptions to mailing lists, commercial on-line services and other information services must be for job related purposes.
9. Staff -Use of blogs, wikis, email, chat, instant messaging and other forms of internet communication must be for the purpose of job related professional use only. Use of such services may require a change to ESDN’s filtering software.
10. Students - Use of blogs, wikis, email, chat, instant messaging and other forms of internet communications are prohibited.
1. ESDN logins or accounts are to be used only by the authorized owner of the account for the authorized purpose. Users may not share their account number or password with another person or leave an open file or session unattended or unsupervised. Account owners are ultimately responsible for all activity under their account.
2. Users shall not seek information on, obtain copies of, or modify files, other data, or passwords belonging to other users; misrepresent other users on the system; or attempt to gain unauthorized access to any system.
3. The district has the right to review or remove materials installed, used, stored, or distributed on or through the network without notice. There should be no expectation of privacy.
4. Users should change passwords regularly and avoid easily guessed passwords.
1. Personal information such as complete names, addresses, telephone numbers and identifiable photos should remain confidential when communicating on the system. Students should never reveal such information without permission from their teacher and parent or guardian. No user may disclose, use, or disseminate personal identification information regarding minors without authorization.
2. Students should never make appointments to meet people in person whom they have contacted on the system without district and parent permission.
3. Students should notify their teacher or other adult whenever they come across information or messages they deem dangerous or inappropriate on the web.
Filtering and Monitoring
1. The District has implemented a filtering solution designed to comply with CIPA (Children’s Internet Protection Act) guidelines. The following categories are currently being filtered at all grades: gambling, criminal skills, hate speech, violence, weapons, drugs, alcohol and tobacco, hacking, adult/sexually explicit, glamour & intimate apparel, personals & dating, remote proxies, sex education, usenet news, chat, web-based email, streaming media, photo searches and hosting sites.
2. Process for review of filtered content – In the likely event that content needs to be added to or removed from the list of filtered Internet sites, a request for review should be submitted to the district Technology Director or designee, which will be charged with the responsibility to review any additions or deletions and make appropriate changes.
3. Educational staff will, to the best of their ability, monitor minors’ use of the Internet in school, and will take reasonable measures to prevent access by minors to inappropriate material on the Internet and World Wide Web, and restrict their access to materials harmful to minors.
Internet Safety – Web
The district will provide appropriate adult supervision of Internet use. The first line of defense in controlling access by minors to inappropriate material on the Internet is deliberate and consistent monitoring of student access to district computers by employees assigned to supervision of specific students.
1. Documents shall include only the first name of the student.
2. Documents shall not include a student’s home phone number, address, or names of other family members or friends.
3. Student projects, student work, classroom activities and school activities may be displayed on the District website. Only relevant information will be published, which may include a student’s first name, photograph, short audio and or video clips.
4. No student work shall be published without permission of the student and parent or guardian.
1. Material placed on web pages are expected to meet academic standards of proper spelling, grammar and accuracy of information.
2. Material (graphics, text, sound, etc.) that is the ownership of someone other than staff or students may not be used on Web sites unless formal permission has been obtained.
3. All Web pages should have a link back to the home page of the classroom, school or district, as appropriate.
1. Videoconferencing is a way that students and staff can communicate with other students, staff, classrooms, speakers, museums, etc. from other parts of the country and the world. With videoconferencing equipment, students can see, hear, and speak with other students, speakers, museum personnel, etc. in real-time.
2. Videoconference sessions may be videotaped by district personnel or by a participating school involved in the exchange in order to share the experience within ours or their building or district.
3. Students’ voices, physical presence, and participation in the videoconference are transmitted to participating sites during each session. Rules and procedures relative to acceptable use and behavior by students and staff apply during all videoconference sessions.
The unauthorized installation, use, storage, or distribution of copyrighted software or materials on district computers is prohibited. All users of the K-20 Network shall comply with current copyright laws.
1. Student: Email is not provided for students as part of their enrollment at Eastmont.
2. Staff: Every ESDN user who has an email account is responsible for using the electronic mail (email) system properly and professionally.
3. Employees have no right of personal privacy in any matter stored in, created, received, or sent over ESDN mail system.
6. Email records and computer files may be subject to discovery in litigation, Eastmont employees are expected to avoid making statements in email or computer files that would not reflect favorably on the employee or
1. Every ESDN user who has a voice mail account is responsible for using the Voice Mail system properly and professionally.
2. The Voice Mail system is the property of
Software installation must be completed by a district technology staff member or other approved individual. All installed software must be properly licensed. Students are prohibited from installing software on any district computer unless they have prior approval from the district Technology Director or designee. Additionally, downloading and/or storing executable files (programs) are prohibited.
1. All personal network related electronics located on school grounds shall have a form on file with designated building contact and District Technology Department stating: make, model, serial number and staff name.
2. The district can not provide service or support for personal equipment.
3. The district can not provide replacement parts for personal equipment.
From time to time, the district will make a determination on whether specific uses of the K-20 Network are consistent with the regulations stated above. Under prescribed circumstances non-student or staff use may be permitted, provided such individuals demonstrate that their use furthers the purpose and goals of the district. For security and administrative purposes the district reserves the right for authorized personnel to review network use and content. The district reserves the right to remove an individual’s network access privileges to prevent further unauthorized activity. Violation of any of the conditions of use may be cause for disciplinary action, up to and including termination.
· No expectation of privacy; the District retains the right to review, audit, intercept, access, and disclose all material created, received, or sent over the network system.
· Do not use the District e-mail system for personal gain or solicitation, (i.e. giving away or selling of personal items, etc.)
· Do not open any e-mails or attachments from unknown origins.
· Do not e-mail/share software or other copyrighted material.
· Do not pass on jokes, advertisements, or other messages that may be considered chain or junk mail.
At all levels, use of the Internet should be purposeful and integrated into the curriculum.
· Each school will be responsible for determining how students will receive training for the Internet.
· Be aware of and abide by copyright and licensing laws.
· Monitor student activity while using district equipment. Notify building administration of any inappropriate activity.
· Do not use the Internet for commercial purposes.
· Do not use the Internet to access or process pornographic or otherwise inappropriate material.
· Protect your network login information (login name and password).
· Notify network administrators if your personal information has been compromised.
· Do not leave your workstation unattended when logged onto the system. Log off the Internet/Network as soon as you have completed your work.
Student Computer Essentials
Use of the Internet by students and staff of
1. Always have staff supervision when using the Internet.
2. Never give out your name, address, age, date of birth, sex or any other personal information.
3. Protect your internet logon information. (LOGON NAME and PASSWORD)
4. Notify network administrators if your personal information has been compromised.
5. Downloading of ANY content without permission is against district policy, (i.e. programs, games, graphics, mp3 music, videos etc.).
6. Treat information created by others as the private property of the creator.
7. Use the network in a way that does not disrupt its use by others.
8. Do not use or pass software that could damage the components of a computer or computing system, such as viruses, worms, chain messages, global mailings, etc… Do not attempt to “hack” the system.
9. Do not use the Internet to view or download pornographic or otherwise inappropriate material. If you find anything inappropriate, immediately inform a member of the staff.
10. Do not use the Internet for non school related purposes.
The district reserves the right to remove a user’s account if it is determined that the user is engaged in unauthorized activity or is violating this code of conduct.
Appropriate Use of District Resources
he purpose of this policy is to ensure proper usage of
The definition of “state resources” is all encompassing and includes, but is not limited to, office space, employee duty time, equipment, supplies, publications, mailing lists, and all forms of communications media including newsletters, e-mail, faxes, and telephones, etc.
State resources are to be used for
a. Office telephones are for official use. Local personal calls must be kept to a minimum and generally limited to emergency situations. Long distance calls are not authorized for personal use.
b. Cellular telephones are for official use. No personal calls are allowed except in emergency situations only.
c. SCAN authorization codes are to be used for official business only.
e. Office stationery and other supplies are not for personal use.
f. Each employee is responsible for ensuring that personal mail is delivered to his or her home mailing address, not to the work location.
g. Copy machines, facsimile machine, printers, audio-visual equipment, computer hardware and software are to be used for official business only.
h. Only work-related software applications are appropriate on
i. Internet usage is limited to obtaining information related to the employee’s job or other tasks assigned by the supervisor.
Administrators may authorize, in advance, temporary exceptions for specific goals described in the employee’s Professional Growth Option.
Accidents and Injuries – On-the-Job
Professional Code of Conduct
mployees of the District holding a Certificated position in the District are bound to comply with the Code of Professional Conduct for Education Practitioners for the State of
Substitute Placement System - Aesop
he District uses an automated substitute placement system to cover classrooms due to teacher absences. This system allows staff to log absences 24/7 on-line or via the phone. It then allows substitute teachers to access these absences and confirm coverage via the internet or phone, also 24/7.
You will be provided an ID number and PIN number to get you set up in the system as an employee. Please see the enclosed pamphlet for additional information.
Please contact the District’s Substitute coordinator, Dawn Turner 888-4690, if you should have any questions about the substitute placement system.
Voluntary Emergency Contact Information
n case we need to contact someone on your behalf if an emergency occurs, please complete the enclosed Voluntary Emergency Contact Information form.
Emergency Contact Information
The following information will be used in case of emergency:
Employee Name: __________________________ Work Site: __________________
Emergency Contact ______________________ Phone (Home): ________________
Phone (Work): ________________
Phone (Cell): _________________
Employee Signature: _________________________________ Date: _____________
Please return to Human Resources
Staff ESDN Release Form
As a condition of my right to use the Eastmont School District Network (herein after referred to as ESDN), including use of email and the Washington K20 Network to access the Internet, I understand and agree with the following:
1. To abide by the ESDN Acceptable Use Policy and procedures (Policy No. 2314).
2. ESDN is not to be used for personal or commercial gain, including supporting or opposing political candidates or ballot measures. (i.e., giving away personal items, items for profit or advertising non district events etc.) Superintendent or designee must approve use of ESDN for charitable purposes in advance.
3. No expectation of privacy: ESDN accounts and content are owned by the District. The District retains the right to review, audit, intercept, access and disclose all material created, received, or sent over the network system.
4. No use of the system shall serve to disrupt the operation of the system by others (i.e., forwarding of chain letters); system components including hardware or software shall not be destroyed, modified or abused in any way.
5. Malicious use of the system to develop programs that harass other users or gain unauthorized access to any computer or computing system and or damage the components of a computer or computing system is prohibited.
6. Use of the system to access, store or distribute obscene or pornographic material is prohibited.
7. Use of blogs, wikis and public forums must be for the purpose of job-related professional use only. Use of such services may require a change to ESDN’s filtering software.
8. Subscriptions to mailing lists, commercial on-line services and other information services must be for job-related purposes.
9. ESDN accounts are to be used only by the authorized owner of the account for the authorized purpose. Users may not share their account login and password with another person or leave an open file or session unattended. Account owners are ultimately responsible for all activity under their account.
10. Users shall not seek information on, obtain copies of, modify files, data, or passwords belonging to other users, or misrepresent other users, or attempt to gain unauthorized access to any system.
11. Users should change passwords regularly and avoid easily guessed passwords.
12. Unauthorized installation, use, storage or distribution of copyrighted software or materials on ESDN computers is prohibited.
13. Diligent effort must be made to conserve system resources (i.e., users should frequently delete e-mail and unused files).
14. No personal computers may be used on the ESDN.
15. No donated equipment shall be accepted without prior approval from district technology coordinator.
I hereby release
No person shall have access to the system without having a signed ESDN Agreement on file. Violations of district policies or rules may result in appropriate disciplinary action up to and including termination.
Printed Name ______________________________ School___________________________________
Signature of User ___________________________ Date_____________________________________
Incident Reporting Procedures
1. All incidents that occur on the job need to be reported and the forms filled out and sent to the District Office within 24 hours of the occurrence.
2. If the employee needs to seek medical attention they will need to report to the District Office in person to pick-up the proper L&I forms before going to the Physician’s office. Exception: Any life threatening or critical care injuries need to seek treatment immediately and then contact the District Office within 24 hours.
3. All paperwork, the SIF-2 form and the incident report must be turned into the District office within 24 hours of the incident. This is to insure that the Department of Labor and Industries has all the information to get the visits to the Dr. covered and processed in a timely manner. Without getting the proper information to them quickly MAY cause a delay or denial of your claim.
4. Please make sure that all the information is complete on the incident report and that your Supervisor has signed and dated the form.
5. Before you leave the Doctors office please make sure that you have an “Activity Prescription” in your hand to bring to the district Office. This form will tell us if you have been released to go back to work at full capacity or if there are any restrictions. Without this for you will not be able to return to work.
6. If you have questions please feel free to contact Vicki Trainor or Dianna Snyder at the District Office, 509-884-7169.
|Last Updated: 6/22/11|